How to Organize Your Seating Chart

 Photo by  Annie Spratt  on  Unsplash

Photo by Annie Spratt on Unsplash

You've decided on a sit down meal, you have all of your RSVP cards, and you've given your venue your final headcount.  Now it's time to assign seats, a task many couples dread.  Here are a couple of tips to help make your seat assignments as painless as possible:

Tip #1: Create a chart. Whether you do it through a spreadsheet or you create a model of your venue, put each table number and how many seats at each table. 

Tip #2: Prioritize your list.  Just like you created your A, B, and C guest list for your invitations, create a similar list but base it around your dance floor.  Your A list guest are immediate family and close friends.  People you want to be able to look out and see from your sweetheart table and people you want to have a good view of all the wedding activities. 

Tip #3: Group guests together. Within your main list, group coworkers, college friends, high school friends, close cousins, secondary cousins, etc.  You don't have to worry how many people will be at each table yet.  For now, you want to group individuals in each list together based on their commonalities. 

Tip #3: Create subcategories. Take the groups and create subcategories with your list.  So list A will have immediate family and close friends.  List B will have college friends and close cousins and Group C will have coworkers.  However many groups you have, start placing them into subcategories. 

Tip #4: Start placing groups at each table.  Whether you are placing 8, 10, or even 12 guests at a table, you want to start placing groups at tables.  This is where it can get tricky and you have to remember family dynamics and table positioning.  I can promise you for the most part, most guests won't mind where they are sitting.  However, we all have that one relative who is a little sensitive and and may take offense so don't forget to take that into account. 

Tip #5: Put away your guest list.  After spending a couple of hours trying to place each of your guest your head will start to spin and you may find yourself getting a headache.  At this point, save your work on your computer and turn it off or put your model away in the closet and don't look at it for a couple of days.  You need to clear your head and in a few days you can take it out and look at it again from a fresh perspective. 

Throughout all of this just remember that you want your guests to have a good time and try not to put too much stress and attention on your seating chart.  At the end of the day, everyone is here to celebrate you and your groom.  Comment below if you used a different technique in creating your seating chart!